As the whole world gets in lock-down and works from home, video calling became an important part of our work life. Zoom, Microsoft Teams or Google Meets, to name a few can seem similar at first glance, but each has its differences.
Even now, in 2021, where many companies have implemented hybrid working set up for employees (mix of WFH and at the office) video conferencing software is still the most widely used tool. Currently, video conference tools such as Zoom, Microsoft Teams, and Google Meet have become popular.
In this post, we will talk about the differences between these three tools considering their features, ease of use, and suitability. Here we go!
This reliable cloud-based platform and popular for audio/video conferencing serves more than 300 million users. As a pioneer in modern enterprise video communications, Zoom enables users who are scattered across the world to communicate seamlessly. Particularly, employers and employees can interact through private or group chat and share files.
Users can also record their meetings and view them later if they are unable to attend a live session. Besides, Zoom also offers other products, such as Zoom Room and Zoom Meetings.
· Live chat facility
· Screen sharing
· HD audio and video
· Virtual waiting room facility
· Various engagement tools
· Recording of meeting and transcripts
· Sync with Gmail, Outlook, etc.
· Message encryption and password protection.
Usability: Zoom is surely easy to use, and it makes this platform attractive, popular, and highly competitive. Users can join a Zoom meeting from anywhere in the world through an invitation link.
Price: Zoom Basic is free for up to 100 users and 40-minutes. The Pro plan offers unlimited meetings, group meetings for up to 30 hours, and social media streaming for $179 per year. Zoom Business will allow hosting of up to 300 users, managed domains, and will cost around $245 annually.
The advantage of Microsoft Teams is that it comes integrated with Microsoft 365. So, if you already have this version of Windows, you can easily use Microsoft Teams.
This tool provides the optimal video conferencing experience to users. MS Teams software is also integrated with other Microsoft products such as Office, Outlook, and Skype, Outlook.
Although primarily it is a chat-based tool, its excellent video conferencing feature makes it an attractive option. MS Teams has a user base of more than 44 million.
· Meeting scheduling feature
· Screen sharing
· Virtual waiting room
· Easy file sharing
· Video recording
· Use of custom backgrounds
· Live captions
· Robust security and privacy
· Integration with apps, including Trello, Evernote, and others.
Usability: The unique aspect of Microsoft Teams is that it comes with an intuitive interface, which makes virtual collaboration between large groups pretty simple. You can also seamlessly move from chat to an audio or video call.
Price: Microsoft Teams is integrated with Microsoft 365. Besides, users can get a free version. There is a Microsoft 365 Business Basic plan with $5 monthly per person. Business Standard costs $12.50 monthly per person, and Business Premium costs $20 monthly per person.
Google Meet (previously Hangouts)
Google Meet is a bit different from Microsoft Teams because it is a typical video conferencing tool. Keeping up with Google’s immense popularity, Google Meet has a massive user base with more than 100 million daily participants.
The meet tool is integrated with G Suite or Google Workspace products, such as Gmail and Google Drive. Keep in mind that users need to have a Google account to use Google Meet.
Users can schedule larger meetings on this platform with as many as 250 participants per call. They can even record meetings and save them on Google Drive to watch later.
· Live captions
· Optional hardware for conference room support
· Custom layouts and screen settings
· Screen sharing
· Live chats
· Integration with Google and Microsoft Office calendars
· Encryption and security features.
Usability: Google Meet is a relatively light application. After you log on to your Google account, you can reach the Google Meet page and start a meeting. You do not have to install any software. Only mobile users need to download the Google Meet app for a smooth user experience(UX).
Price: The pricing of Google Meet starts at $8 per month per user. Besides, a freemium version is also available, which allows users to host unlimited meetings for 60 minutes for up to 100 participants.
So what is the one you should use.
It all depends on your video conferencing requirements:
➜ If you have a small business, Zoom could be the ideal platform for you. It is simple and user-friendly, and there is no need to sign up to conduct a meeting.
➜ In the case you need more professional and enterprise-level software with advanced features, Microsoft Teams is perhaps the best. You can seamlessly transition from chat to audio/video with a large group of participants.
➜ If you have basic video conferencing requirements, Google Meet might be enough. It is free and comes integrated with the Google account.